Introducing a New Therapist to the Practice Sample Letter
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This “Introducing a New Therapist to the Practice” sample letter provides a valuable resource to help welcome a new therapist to your practice. We’ve also included a private practice announcement letter that helps introduce your new establishment to existing healthcare providers, such as primary care physicians, occupational therapists, speech language pathologists, and any other specialists you may accept referrals from or refer a client to.
A welcome new therapist announcement offers a great way to let your current staff know that a new member will join your team. It may help your new staff member feel welcome and give existing staff a chance to reach out to their new partner.
The private practice announcement letter may help you gain valuable referrals from other healthcare providers in your area. This can be very important when you just open so that you can bring in new clients quickly and grow your practice.
Introducing a new therapist to your practice
When you hire a new staff member, you will want to introduce them to the rest of your team. A great way to do this is through an announcement letter, email, or therapist newsletter.
Our “Introducing a New Therapist to the Practice” sample letter provides your existing team with the new therapist’s contact information and any other information your team should know about the work they do.
Some of the benefits of writing an introductory letter for a new therapist include:
- Provides your team with the new person’s contact information
- Gives your team a brief idea of what areas you hope to fill or boost within your practice. For example, employing a clinician who specializes in trauma-informed practices, or has extensive experience treating children and adolescents, will allow you to expand your service offerings and recruit more clients
- Helps make the new member feel welcome
The following is an introducing a new therapist to the practice sample letter that has been filled out with an example therapist's information. Use this as a reference when creating your introducing a new therapist to the practice sample letter:
John Smith
123 Your Street
Your City, ST 12345
(123) 456-7890
jsmith@email.com
October 10, 2023
Team,
We are excited to announce the addition of Dr. Jane Doe to our amazing team!
Dr. Doe specializes in helping victims of domestic violence as well as those suffering from other forms of abuse.
Dr. Doe received her doctorate degree at Harvard University. She spent the first part of her career working at Women Helping Women as a counselor and advocate. She provides cutting edge therapies in the field and published a few papers on the use of cognitive behavior therapy for victims of domestic violence.
She will be a valuable asset to our team, and I hope you all take the time to welcome her to our team.
Feel free to reach out to Dr. Doe to welcome her:
- ext 8675209
- jdoe@email.com
Thank you,
John Smith
SimplePractice
You can also download a blank version of the “Introducing a New Therapist to the Practice” sample letter for free, save it in your EHR software for therapists, and edit it accordingly.
Private practice announcement letter
Whether you just started a practice or moved your practice across the city or state, when you open a new clinic, getting clients in your door is crucial to your practice’s growth.
When sending out a letter to potential referral sources or other healthcare professionals, the American Psychological Association (APA) Practice Organization recommends taking the following steps:
- Clearly and briefly describe yourself and your practice
- Keep the letter brief and to the point
- Describe your value to them (value proposition) or what you can offer their clients
- Personalize the letter to the intended audience—a primary care facility will likely have slightly different clients than a physical therapy outpatient setting, so you will want to highlight how you can help each of their clients
- Include basic information such as the location of your practice, how you accept referrals, insurance carriers you work with, and other relevant information
- Consider including your and your clinical team’s credentials to back up the services you offer
- Include additional pamphlets, business cards, or other relevant information for them to review
- Visit the office a few days after you send the announcement letter to introduce yourself in person
New therapist tips for gaining referrals and expanding your practice
Using a sample letter announcing a new therapist to the practice is just one way to help a newly hired practitioner get started in your organization.
If they are brand new to the field, they may benefit from learning some tips for getting started.
If you are a new therapist looking for referrals, you may want to consider taking the following steps to help keep referrals coming in:
- Making sure to send the other clinician a thank you note when they make a referral
- Return the favor and send them some referrals as appropriate
- Stay in communication with them, even if you only send short notes or emails to stay in touch, so you are fresh in their mind when working with clients
- Keep networking by asking healthcare professionals in your community for additional practices that you can send an introduction and referral request to
If you currently work alone and want to expand your practice, some considerations to think about before expanding include:
- What will your relationship with the new therapists be (i.e., partners, employees, or independent contractors)?
- Will you need to rent or purchase a larger office space?
- Do you have a lawyer to draft contracts and other important legal forms for the expansion?
- Will you need to hire additional staff, such as receptionists, cleaners, or other support staff? Or will you split responsibilities between practitioners?
- How will you manage sensitive client data? Will you only work with certain types of clients? Will you turn away high-risk clients?
- How will you handle payments and insurance? Will you need to expand the insurance providers you work with?
- How will you split profits? Do you have employees you need to pay? Will you split them evenly? Will you expand pay checks based on performance of the practice?
How SimplePractice streamlines running your practice
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If you’ve been considering switching to an EHR system, SimplePractice empowers you to streamline appointment bookings, reminders, and rescheduling and simplify the billing and coding process—so you get more time for the things that matter most to you.
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