Speech Therapy Letter Templates
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As a speech-language pathologist (SLP) in private practice, your time is a precious resource. These speech therapy letter templates will help to streamline your paperwork so you can focus more on what you love and enjoy doing.
This bundle contains pre-written letters designed to help you manage common situations SLPs face in private practice, while also offering you the flexibility to customize them based on your practice’s needs.
Just the thought of writing letters to insurance companies, other clinicians, or your group practice can feel overwhelming.
There’s no need to start from scratch.
SimplePractice’s speech therapy letter templates help you tackle everything from telehealth recruitment to timely filing appeals. Hit the ground running with these fill-in-the-blank letters and navigate whatever comes your way.
Let’s take a closer look at the types of letters included in the speech therapy templates.
Updating referring clinician letters
Private practice SLPs receive referrals from all kinds of sources. Speech pathology clients may be referred directly by physicians, psychologists, or other SLPs. It’s important to keep the lines of communication open with these clinicians and referral sources—updating them after you’ve completed a client evaluation.
SimplePractice’s speech therapy templates include two different pre-written messages that you can send to referring clinicians after you’ve finished assessing a new client, depending on your needs.
You can make sure everyone is on the same page by sharing relevant diagnostic findings with the referring clinician—and if needed, request further input or testing. These customizable letters make it easy to provide a status update while leaving the door open for further communication.
Rather than drafting a new message every time you reach out to a referring clinician, you can keep these letters on hand or save them in your electronic health record (EHR).
Choose the one that best meets your needs and fill in relevant details to save time.
Premature discontinuation of therapy letter to parent
The termination process in therapy doesn’t always happen when we expect it.
Unfortunately, there may be times when clients who need speech services simply stop coming to appointments. This is particularly challenging when working with children.
If you’re working with a child who’s stopped attending appointments, you may make multiple attempts to reach out to their parents, but never receive a response.
When it’s time to send a final letter to the family about premature discontinuation of therapy, these speech therapy letter templates make it simple.
You can use the pre-written message to communicate with parents about early termination in therapy and offer the option to reconnect and resume speech-language services if desired.
It can be tough when your clinical judgment tells you a child needs speech therapy, but the client’s family stops bringing them in for services without explanation.
Using a letter template is an easy way to help you reestablish communication and formally discontinue services if needed.
Timely filing appeals letter
Sending letters to insurance companies isn’t a preferred activity for most SLPs. You didn’t get into this field to deal with stacks of paperwork—your purpose is to help people communicate.
Invest your time and energy in what matters by using the SimplePractice speech therapy letter templates.
Speech-language pathology insurance claims can be denied for all sorts of reasons, but timely filing is a common reason for rejection.
If a claim is filed on time but is still denied for untimely filing, it’s essential to set the record straight promptly with a letter to the insurance provider.
Our timely filing appeal letter template is designed to efficiently respond to insurance providers—with the data needed to prove a claim was filed within the appropriate timeline.
Ensure your clients are reimbursed for speech-language therapy by downloading this customizable letter template.
Moving to a new practice letter
If you’re relocating to a new office or new practice, notifying existing clients is essential. SimplePractice’s speech therapy templates include a pre-written letter template for this scenario.
Moving to a new practice or changing office locations is an exciting time. It’s also a busy time.
Whether you’re staying close to your original neighborhood or venturing further away, you’ll want to make sure your clients are aware of this change in location.
However, writing a notification of relocation letter from scratch can be time-consuming.
It’s especially inefficient amidst preparing for a move—make the transition as smooth as possible by utilizing customizable speech therapy letter templates.
Share details like your new address and contact information, the benefits of moving to the new location, and details regarding record releases if clients are unable to make the move with you.
This customizable letter lets you announce the change of location ahead of time, so current clients can make an informed decision on the continuation of their care.
Telehealth recruitment letter
If you’ve recently expanded your SLP practice to include telehealth services, you can share the news with existing clients using these speech therapy letter templates.
Telehealth appointments offer greater convenience to you and your clients. Let your practice know that you’re equipped to deliver virtual speech-language therapy with a customizable letter.
SimplePractice’s speech therapy templates are appropriate for a variety of circumstances that SLPs encounter in private practice, including making the switch to teletherapy. This telehealth recruitment letter will give clients information about the benefits of virtual therapy and how to sign up. It’s an efficient way to inform clients about the exciting new service you’re offering in one simple letter.
Letter of medical necessity
Insurance providers often need written verification from SLPs to cover medically necessary services.
SLPs in private practice often communicate directly with health insurance plans to vouch for their clients’ services and ensure they receive proper reimbursement.
However, if you’re not sure where to begin when drafting a message to an insurance company, this letter of necessity template will save you time and energy.
Included in SimplePractice’s bundle of speech therapy letter templates, this pre-written and customizable letter template is designed to optimize communication with insurance companies.
Since clients may seek coverage for speech-language services through medical insurance, you play an important role in advocating for the necessity of those services.
This letter template streamlines the process and brings your clients one step closer to receiving reimbursement from their health plan.
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